MyMeeting Committees, Users and Groups

Committee

In MyMeeting, a committee is a group of people who holds meetings to discuss certain specific matters. Those matters could be anything from organizing an organization to discussing the current economic situation. As long as the matters have a logical grouping in some way, a committee can be formed around it and thus created in MyMeeting.

Thus a single person can belong to many committees as he might be involved in many discussions. An organization can have many committees as different sets of people might discuss different aspect of the organization. For example lets take a look at a fictional organization (CAOS) and explore what committees might be created for that organization. The committees for CAOS might be:

1) CAOS: The organization name itself might be a committee. This committee would consist of every single person in the organization. A meeting for this committee might not happen very often, maybe once a month or maybe only once a year.

2) Management: The CAOS management might have a committee of their own to discuss how CAOS should be managed to reach it's goal of world domination. Thus this committee would only consist of the President, Vice President, Secretary and head of departments of CAOS. They might want to meet once a week to discuss the status of the current implementations and make plans for the future.

3) Accounting: CAOS might have a team of members dedicated to maintaining the financial health of CAOS to make sure it does not go bankrupt before it rules the world. This group of people would meet to discuss about numbers and other important but boring stuff regarding the accounting and asset management.

4) Assassination: Every department of CAOS could have a committee of their own to discuss how the department could contribute to achieve the overall goal of the organization. So the Assasination Department would have and Assasination committee to discuss how it should carry out it's operation. So every other department will also have their own committees like Infiltration committee of the Infiltration Department, Manufacturing committee of the Manufacturing Department and so on.

Users

Users are people who have a username and password to access a MyMeeting installation. If you have a username and password to access a MyMeeting system then you are a MyMeeting user. Congratulations. In a single MyMeeting system, the user might belong to many committees. Thus the secretariat or administrator of a committee can only determine your role in their committee and should not be able to change any details about you as those details are actually shared with all the committees which you are involved in. So only the user themselves and the MyMeeting super user can change the details of users.

Groups

Groups are a convinient way to categorize the members of a committee. Groups might represent from where the users are from (ie. users from different departments are put into their own groups), might represent the ranks of the users (ie. directors are one group, lowly lifeless peons are another), might represent the different functions of the users (coders might be one group, graphic artist might be one group, musicians might be one group) and might even represent separation of the users (male/female, by race, by religion and other forms of discrimination). So in MyMeeting this function is usefull because clicking on the checkbox of a single group is easier than clicking on the checkbox of every group member, and decisions can be assigned to groups and thus a group of people can share the same status. Any of the group member would be able to update the status of the decision assigned to that group.